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Attendance & Absence

Attendance  & Absence

Procedures for notifying us of your child’s absence from school:

  • Please inform the school early in the morning on the first day that your child is ill and repeat this on each subsequent day until your child returns to school.
  • If your child is away from school for a medical appointment we ask that if possible you notify school before the day, again in order that a record of this absence is made. If however you are unable to do this, we ask that you telephone on the morning of the appointment. We will also need to know the approximate time of return.
  • When returning to school after an appointment we ask that you accompany your child into school to inform us that they have returned (rather than letting them arrive on their own) and fill in the late book in the Office.
  • If a child needs to leave early for an appointment please collect them from school, as no child will be able to leave the premises without being accompanied by an adult.
  • If your child is away from school for any other reason (e.g. holiday/family outing) then a term time absence form must be completed.
  • If we have no notification of a child being absent and in the unlikely event that they have not arrived at school once the register has been taken, we will then telephone the parents or emergency contact. If we are unable to make contact we will have no alternative but to immediately inform the authorities. This is for everyone’s safety.
  • Attendance and Absence Policy


Term Time School Leave

Term time school leave information for parents at Sheepscombe Primary School.

As a parent/carer, you can demonstrate your commitment to your child’s education by, whenever possible, taking your holidays during school holidays.

Please note: “Parents should not normally take pupils on holiday during term time” – DfE Circular 10/99


We recognise that it is often expensive to take a holiday during school breaks and that is why some parents may ask for term-time leave for their child. However, it is important that parents carefully consider the implications of taking their child out of school during term time.

Research suggests that children who are taken out of school may never catch up on work they have missed. This can affect progress and self esteem and can be particularly harmful if the child is studying for final year examinations.

Children who struggle with English or Mathematics may also find it even harder to cope when they return to school, while younger children may find it difficult to renew friendships with their classmates.


There are times during a school year when a child may experience particular problems because of term-time leave such as:

  • Closeness to regular tests, assessments & SATs
  • At the beginning of a new school term

If the school refuses a request for term-time leave and the child is taken out of school, this will be recorded as unauthorised absence

The law does not say that parents have an automatic right to take their child out of school for holidays during term time.

However, in exceptional circumstances school may authorise, in advance, a request for a period of leave. The length of leave authorised is at the decision of the headteacher. The request for leave must come from a parent with whom the child normally resides.

If a child then stays away from school for more than the authorised period this must be recorded as unauthorised absence and could be quoted in a prosecution for poor attendance.

Please contact your child’s Headteacher if you wish to discuss this issue. Children should attend school for 190 days each year, and every day is important. Please help them not to miss any of this valuable time. We hope that when you have read this leaflet you will consider that your child’s education is too important to take holidays during term time.